Automate and be more efficient
o one from the Document Management industry will tell a business or organization that they are currently handling their contracting process in the wrong way. That’s simply not good business practice. But could they tell them that there are ways to be addressing these contracting needs more efficiently? Absolutely.
That is the shift that is currently happening within this industry, and it is what DocQ aspires to accomplish for our customers. DocQ is working with business owners to shift their mindset away from “What am I doing wrong?” to “How can we be more efficient?” The end goal being, streamlined processes, happier employees and customers, and improved efficiencies for the company.
Some long-standing businesses continue to rely heavily on paper-based contracting and documents for their daily needs and business processes. DocQ is here to tell you that the time has come to a head down the “Digital Road” to success. The time that will be saved and the peace of mind that is created will far outweigh the expenses. While it can be intimidating to move to an automated process, DocQ has designed security features that treat customers’ information like gold, meaning there is nothing to fear on this front. The time has arrived, and DocQ can help companies change with the times together.
Benefits of Document Automation
In recent years since the significant push towards cloud contracting and document management, a question has been posed by many: “Why do I need to change if what I’m doing is working for me?” At the surface level, this makes sense. When we start looking in more detail, we understand some of the real benefits, including one significant advantage in particular. Studies have shown that with cloud-based document management and contracting platforms, businesses can save money and increase ROI through the time that they are saving by moving away from manual processes. When the time is combined day by day, it protects people hundreds of hours per year and increases ROI by 400% over five years.
Read more about how this awesome feature can be utilized in different scenarios, from simple contact forms to more complex onboarding and/or interview forms.
The stress is removed by implementing a digital document management solution. DocQ assists people by making this shift seamless and easy for their entire organization and their business process as a whole. As mentioned in the above paragraph, it is not just about the money saved when implementing a system. It also comes down to one of the most important assets that a person can have at their disposal: time. The big picture is, studies show that an average office administrator will take 12 minutes to process a single document manually. Here is the kicker: 9 of these 12 minutes are spent searching for and re-filing this document. That means only the remaining time spent using the information that they have located. Think about what we could accomplish if we could give them those 9 minutes back. That is the digital automation of the document management process in a nutshell.
There are many ways that DocQ works to automate the document management process. Some of the main features that accomplish this common goal of creating efficiencies and saving time and money are as follows:
Auto-Population of Document Templates: This means that you can upload and customize templates. You can upload existing templates or create them on the platform.
Collaboration and Workflows: This gives you the ability to collaborate on certain documents painlessly and identify potential bottlenecks within the process. It allows for a more streamlined contract negotiation process.
Digital E-Signature Technology: Our digital signature technology allows you to keep documents and signatures secure and efficient by taking the pen off not only to create signatures paper and bringing the signature process to the DocQ platform. The tool gives you the ability to not only develop signatures but track signature versions as well.
DocQ is working daily to automate the process of document management to create efficiencies and assist global business owners with getting back lost time. That is the goal that DocQ is working towards and we have the tools to give our customers the ability to accomplish that. Times are changing and the automation of document management is at the heart of that change. We hope you choose to take advantage of these features and give DocQ a try today to simplify all of your Document Management and workflow needs!