Saving the World, One DocQ-ment At a Time!
n a special day like today, we wanted to take some time to cover something a little less business, and a little more sustainability. Taking care of the planet is something that we overlook and it shouldn’t be.
On Earth Day, we wanted to give people the chance to reflect on where their business could be more sustainable, and we can do that very thing together!
The topic of conversation that is taking place today is cut and dry: if your organization has not yet gone paperless, what’s stopping you from making this transition?
We wanted to bring this topic into the forefront of conversation, especially since today is Earth Day. Plainly and very simply, if your organization has not made this shift, you could be wasting your time, your money, and your resources as well. It is estimated that $8 billion each year is spent by companies trying to manage their paper documents, and that number is what we are working day and night to change.
Bringing all document-related and contracting tasks under an umbrella is one of the most significant benefits of using a platform such as DocQ. The way that you can picture all of these different tabs and pages would be each as an individual document. Using DocQ will also eliminate the need to use paper in the office. Having your contracts, document templates, signature templates, and more in a single platform is a benefit that can easily be overlooked when it comes to saving paper. DocQ brings all of these needs together to handle all document-based tasks with one login to the system.
When it comes to adopting a digital document management system, individuals mainly think about their benefits and their company or organization before external services. This is entirely fair. We do not blame those that have these considerations top of mind. It is their livelihood! However, we would like individuals to realize that they are doing so much more than saving their business time and money. Not only does it accomplish simple things such as reducing clutter, making employees’ lives more accessible, and cutting down on costs. It can create the opportunity to NEVER needing to have paper in the office again. As mentioned above, when contracts, document templates, signature templates, and much more are under the same roof, the need for paper is being eliminated.
The following piece of this epidemic we’ve come to know as “Paper Management” comes down to tracking certain documents. Managing paper documents is going to bring a massive focus to filing. This is all eliminated with digital document management, where everything can be kept under one platform within a digital document filing cabinet.
Studies show that 83% of people who lose a paper document will not even look for it. They will simply recreate the form entirely. Think about how much paper has been used merely for document recreation, let alone document creation in general. The waste of paper in today’s business world is astounding and unnecessary at the same time.
In summary, businesses and organizations of all kinds have struggled to make the transition from paper to the digital world that we are heading towards. They are not necessarily to blame here, it has been such a massive part of business for so long that the transition itself could be a massive endeavor, but it is one that we MUST try and achieve.
Earth Day only comes around once a year and as mentioned before, it is a great time to reflect and try and do our part to make the world that we live in a bit cleaner and more sustainable for the long term. DocQ’s goal is to bring organization’s forward into a paperless world, and we believe that this goal is most certainly achievable!
What DocQ is doing
As part of being more green, DocQ will be participating in the CO2 Neutral Website, where as a member we pay a standard fee for the carbon emissions of our websites – including the traffic of our users. So, now as users you can contribute and finance global projects in neutralising carbon emissions, simply by using DocQ.